Website Privacy Notice
Effective Date: June 3rd, 2025
This Website Privacy Notice applies to any personal information processed by LawZero about users of any website maintained by us on which this Website Privacy Notice appears (collectively, “Site”), including our Site located at https://lawzero.org, or when applying for a job to LawZero. Throughout this Privacy Notice, the terms “LawZero”, “we”, “us” and “our” refer exclusively to LawZero..
We are committed to protecting your privacy. This Website Privacy Notice explains how and for what purposes we collect, use and share your personal information.
What is “personal information”?
In this notice, “personal information” generally means information about an identifiable individual.
This may include, for example, your name, contact information, home address, email address or birth date. It may also include other types of information, but only when this information can identify you as an individual. Information that is anonymized so that it irreversibly no longer allows the person to be identified directly or indirectly and cannot be associated with an identifiable individual is not considered to be personal information.
What categories of personal information do we collect?
We limit the collection of personal information to what is reasonably required to fulfill the purposes for which it was collected. Depending on your interaction with us, we may collect your name, contact information, demographic information, academic and employment information, browsing activity and other technical information collected automatically on our Sites, and other information you may provide to us. We may collect other categories of personal information with your consent or as permitted and/or required by law.
Depending on your interaction with us, we may collect the following types of personal information:
Name, contact information and demographic information, such as your name, email address, home address, phone number, gender or country of citizenship. We may collect this information in various situations, for instance: if you contact us with an inquiry; if you subscribe to attend a LawZero-related event on our Site; or if you apply for a job at LawZero.
Employment and academic information, such as information about your work experience, your academic background and all other information you may submit through your application or profile. We may collect this information about you if you apply for a job at LawZero.
Browsing activity and other technical information, such as IP addresses, pages viewed on our Site, opt-out preferences, email bounce backs, content on social media, if it can identify you as an individual (as further detailed under Cookies and similar technologies). We may collect this information if you visit our Site or receive emails from LawZero originating from our Site.
Any other information you provide to us, as further detailed in “Means of Collection – How we Collect Personal Information.”
Means of collection – How do we collect personal information?
We may collect personal information directly from you, or through technologies we use on our Site.
Directly from you. We may collect personal information directly from you in various circumstances, for instance: if you contact us (including by email and social media), if you apply for a position in LawZero, or if you input and submit to us your information in a text field or in a form.
From your employer, your former employer and other third parties. When you apply for a position in LawZero, we may perform background checks (with your consent) and reference checks (with your consent when required by applicable law) during the course of which we may collect personal information about you from third parties, such as your employer, your former employer or other third parties, in order to evaluate your candidacy.
Through technologies we use on our Site. We may collect certain types of information electronically through your use of our Site, using technologies (either our own or third party technologies) such as cookies and web beacons (see Cookies and similar technologies for more details).
Purposes of collection – How do we use personal information?
We may use your personal information for the following purposes or otherwise with your consent or as permitted and/or required by law:
General operational purposes
We may use your personal information for general operational purposes such as providing or delivering our services and conducting our activities, managing our organization (preventing or reducing operational risk, as well as for purposes relating to information, system or network security), managing our Site and processing applications for jobs.
More specifically, we may use your personal information for the following general operational purposes:
Providing and delivering our services and conducting our activities. We use personal information as necessary to provide and deliver our services and to conduct our activities. This includes organizing events, and providing and delivering the content, information or other services you requested on our Site.
Managing our operations. We use information we collect for several reasons in connection with our operations, which may include: ensuring the security of our information, system, network and property, exercising due diligence to prevent or reduce our operational risk, and complying with our legal and regulatory obligations.
Managing our Site. We use information we collect from Site visitors to manage and improve our Site (see Cookies and similar technologies for more information).
Processing applications for jobs. If you apply for a position at LawZero, we may use your personal information as necessary to process and evaluate your application.
Operational analytics purposes
We may also use information for internal operational analytics purposes (when possible or when required by law, we will de-identify or anonymize information before using it for such purposes). For instance, we may use third-party web analytics services, such as Google Analytics, to help us analyze how visitors use our Site.
Respond to your inquiries and communicating with you
If you contact us with a question or inquiry, we may use your personal information to respond to you. We may also communicate with you to promote our activities (such as our events, courses, etc.) or to deliver content, information or other services you have requested through our Site. If you no longer wish to receive promotional electronic messages from us, please follow the unsubscribe procedure included in each of these messages.
When do we share your personal information with other organizations?
We may share your personal information with our collaborating organizations when collaborating on projects, with our service providers retained to perform an outsourced task on our behalf, in the context of a transaction, or otherwise with your consent or as permitted or required by law.
We may share your personal information as follows:
With other organizations, such as our collaborating organizations. We may share personal information with our collaborating organizations for the purposes described in this notice.
With our service providers. We may transfer your personal information to other organizations and businesses that provide services to us (such as backup and server hosting providers, IT software and maintenance providers). We require these service providers to protect personal information with appropriate security safeguards.
In the context of a transaction. We may decide to sell or transfer all or part of LawZero’s assets, merge with another entity, secure our assets or proceed with other strategic transactions. We may share or transfer your personal information when required for the purposes of such a transaction.
Other permitted reasons. We may share your personal information when permitted or required by applicable law. This may be the case, for instance, if we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of LawZero or others.
Cookies and similar technologies
We may collect certain types of information electronically through your contact with our Site using technologies (either our own or third party technologies) such as cookies. Cookies are small text files that are stored on your computer when you visit a Site so that information can be saved between visits, such as your login credentials or language preferences. Thus, cookies allow you to log in quickly when you visit our Sites.
We use the information collected to adapt our Site to the preferences of the user concerned, to compile statistics about the consultation and use of our Site and our electronic communications (such as our newsletters) in order to improve them. For example, we may use your geographic location to determine the language in which to display our Site.
We may use third-party web analytics services, such as Google Analytics, to analyze your use of our Site, generate reports for us on the activities of visitors to our Site, and provide other services related to the use of the Site. This information is not transmitted to us in a form that can identify you. If you would like to opt out of Google’s ad settings, please go to www.google.com/settings/ads or use the Google opt out browser add-on located at https://tools.google.com/dlpage/gaoptout.
You can remove or disable some of these technologies at any time through your browser. However, if you do so, you may not be able to use certain features of our Site.
What are your privacy choices?
Upon reasonable notice and subject to legal or contractual restrictions, you may withdraw your consent to the use and disclosure of your personal information by LawZero. To withdraw your consent, please use the contact information listed in the Contact us section below. Withdrawing your consent may impact the services we are able to provide to you.
You can always unsubscribe from promotional electronic messages from LawZero by following the unsubscribe procedure included in each of these messages.
How do we protect your personal information?
To protect your personal information, we employ organizational, physical and technological safeguards to prevent unauthorized access, loss, misuse, sharing or alteration of personal information in our possession. We also use these safeguards when we dispose of or destroy your personal information.
How long do we keep your personal information?
We store your personal information for as long as is necessary to provide our services to you, to manage our operations, and to comply with our legal and regulatory obligations. Once no longer required, your personal information will be securely destroyed or anonymized (so the information no longer identifies you).
Cross-border transfers of personal information
Your personal information may be transferred outside of Québec and Canada if we share it with our international collaborators (pursuant to section “When do we share your personal information with other organizations?” of this notice). Some of our service providers may also access, process or store your personal information outside of Québec and Canada. As a result, your personal information may be subject to the laws foreign jurisdictions, including any law permitting or requiring disclosure of the information to the government, government agencies, courts and law enforcement in that jurisdiction. We enter into contractual arrangements with our service providers to ensure adequate protection of your personal information.
Accessing and correcting your personal information
We respect your right to access and rectify personal information we hold about you. To exercise these rights, please use the contact information listed in the “Contact us” section below.
Changes to the Website Privacy Notice
We may make changes to this notice from time to time. Any changes we make will be effective when we post the revised notice on our Site. If we make any significant changes to the notice, we will post a notice on our Site or contact you to inform you when required by law. By continuing to interact with us after the modified version of the notice has been posted, you are accepting the changes to the notice, subject to any additional requirements that may apply. The “Effective Date” at the top of this notice indicates when it was last updated.
Contact us
If you have any questions about how we handle your personal information, please contact us at privacy@lawzero.org